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May 16th, 2005 - 21:50:53 |
Daniel Roth
April 25, 2005 Followup Email after Strategic Planning
In the last week many of you have surely reflected on your experiences at the April 16th planning event at the Oxygen Studios in NYC. Any personal written reflections may be submitted to me to be added to the final report that I am compiling. I hope all of you have traveled safely since then and everyone is well. I can speak for the event organizers and say that the basic goal of convening a diverse group of young leaders and youth allies from around the US was accomplished, Spontaneous collaborations have already begun to flow from this day of interactions. Based on registration forms we have completed a rooster of participants and list of favorite websites. See attached.
Clearly the follow through of this group will be as important as the actual events of the 16th. There were commitments from most participants to stay involved at some level and at the least all agreed to attend a follow up conference call in two weeks. The Youth Sector Team organizers of the event would propose that this body of participants that chooses to stay involved be considered the “Youth Council Planning Team”. This team is distinct from the Youth Sector Team although there are many overlapping members.
As requested in the closing of the April 16th meeting Rob Schwartz and I, have convened a ‘disappearing task group’ to support the agenda setting and planning for the follow up conference call. The next conference call will be held
Saturday April 30th at 2pm Eastern Time.
The call in number is 1-866-918-5492 and the Access Code is 479945
Please inform us asap if you cannot make this call and we will make the appropriate arrangements.
In preparation for the conference call there will be another planning call on Thursday at 8:30 pm ET. Anyone is welcome who would like to help plan for Saturday’s conference call.
Several other orders of business…
1) Proposed Agenda
2) Call for additions to agenda
3) Call for a conference call co-facilitator
1. Proposed Agenda (1 1/2 hours)
Re-Introductions and Check in
Agree on communication principles
Where are we now?
Review report outs for accuracy
Review next steps proposed
Agree on follow up to next steps
Consider longer term direction
Open discussion on “what's possible for this planning team and what's possible in the world as a result of such a planning team”
2. Please submit any suggestions to add or change the agenda by Thursday evening to Daniel at dnr6@cornell.edu
3. We would like someone to co-facilitate the conference call with Daniel. If you are interested please contact by email asap.
May 16th, 2005 - 21:43:14 |
Daniel Roth
May 15 2005
Conference Call
5-6pm ET
Participants
Nishit
Barbara Baker
Doug Cohen
Kate Davenport
Daniel Roth
Updates from the field
Nishit is done with classes now, was very busy, has more time to commit to Youth Council
Kate is preparing round the clock for her work trip to Tanzania, will not be heavily active for this reason
Dan and Doug are active in preparing for Youth Track at World Environment Day in San Francisco. US Partnership is offering coordination among participating organizations, marketing of youth track, and some fundraising
Barbara will contact 4-H in Bay Area to check into their involvement in WED
Kate will check out www.wed2005.org to check if groups she knows are doing events and may want to be involved in the Youth Track or connected to the US Partnership
Discussion on listserve vs. TIG project site
Kate- b/c people have lots of listserves to check, just let people know occasionally that several documents/comments have been posted and should be reviewed.
Discussion of Follow-up with April 16th participants
All agreed that follow up with participants was good in order to learn feedback and assess their currently desired level of engagement with Youth Council initiative
Dan and Doug have begun follow up process with several people.
Nishit and Barbara will contact 10 other participants before next call.
Dan will assign lists to Nishit and Barbara.
Group Brainstormed a chart of “Levels of Engagement”
Level Responsibility Decision Making Capacity
Not interested Explain why not interested and give conditions for engagement None
Monitor Receive email updates,
Review and communicate major objections to process or direction Advisory
Support Participant Monitor level plus
regular feedback on content, process, and direction Advisory
Active Participant Support level plus
conference calls, gatherings,
volunteer on task teams Decision maker
Task Team Leader Active level plus
Bottom line one or more tasks identified by group Decision maker
Project Coordinator Stewardship of the overall Youth Council initiative Decision maker
*missing sponsorship and outreach partner as possible levels
Discussion on next steps
General agreement on
Need to follow up with ALL April 16th participants
Continue to clarify and develop purpose statement
Build stronger connections to other groups that are already partially engaged
(get commitments for levels of engagement)
Eventually launch outreach campaign
Next Call
Sunday May 29th
5pm ET
May 16th, 2005 - 21:41:48 |
Daniel Roth
April 30, 2005 Conference Call 5-6pm ET
Participants
Evon Peter
Lillian
Dan Roth
Doug Cohen
Catherine Bordeau
Nishit
Barb Baker
Agreed on communication principles
Respect
Balance of Self-Interest – Collective
Not making decision for all ONLY Proposal to inform larger group
Where are we now? And How to move forward?
Nishit- combine as a team we can achieve
Large role in combining youth efforts
Coming up with a plan
Inspired and staying inspired
Step by step review of agenda
Made presentation to his environmental studies class
Many students interested
Dan- Lots of potential, but chaotic without support structure
Create more structure
Lillian- April 16th Great spring board
Agreed more structure
Set actual goals
Doug – Request to bring “what is possible from your group”
Balance of yourself and the others you represent
Request to have conversations with your groups
Review report outs for accuracy
Nishit – looks good nicely compiled
Barb - yellow stickies and principles on walls
were not transcribed
Doug- looking for William’s notes on his computer
Review next steps proposed
Yahoo groups
Advocate for other groups to join
Create resource sharing
Focus on agreement for a Youth Council and principles
Goals need could be more clearly defined
Group decides that focusing on the purpose section of the notes from April 16th and developing the rationale for need and purpose of the council would be a good focus.
Brainstorm on Purpose and Impacts of a National Youth Council
Evon
ÿ builds networking base and info sharing btw youth org that act nationally,
building relationships, capacity for collective action when appropriate.
ÿ Gap in youth voice on sustainable btw regional and national
ÿ Speak to US Govt government – and UN
ÿ Sustainability is a word and an issue that incorporates multiple issues
(Climate, basic needs, pollution,etc)
ÿ Connect to global networks that focus on sustainability
Nishit
Supports Evon’s foci points and highlights
ÿ Bldg capacity of youth organizations and to work together
ÿ Communicator with governments
Doug- request for us to tease out what is within and implied in Evon’s statement
Dan
ÿ Need for a body focused on decreasing fragmentation among groups
ÿ A meta-organization to steward the integration of more focused organizations (not simply a network though)
ÿ move forward in more holistic way, recognize, multiplicity, see all aspects as priorities, reflecting our mutual inter-dependence, can’t afford to prioritize in way that social regional groups have done before,
ÿ Create an ongoing learning process among groups of how to acknowledge and integrate diverse regions, concerns, and populations
ÿ Acknowledge, recognize, and support ability to act on collective and interdependent issues
Lillian- agrees and explains that this helps clarify the first point recommended by the break out group from the 16th on Purpose.
Reflections on the 6 final points in April 16th Notes on “Purpose”
Evon
ÿ Points out distinction btw SD and Sustainability. Sustainability may be more relevant to the communities he works with.
ÿ Increase resources? For who and how?
Should be for local groups
Funding from governments or philanthropy?
ÿ Overall supports first five (#6 regarding $ gets complicated)
Nishit
Everything we brought up is already in the April 16th notes
Make Purpose more concrete and strengthen
Does not want to create financial bureaucracy
Catherine
Reach out to have regional representation
Next steps
ÿ Refine the Purpose statement- Daniel, Catherine, Nishit,
ÿ Lillian cannot continue actively and will find replacement
wants notes and to stay in touch
ÿ Barb Met with National 4H people working on ‘Youth Voice’
A project to develop youth leaders taking action locally for change
Will bring them into the conversation
ÿ Setting up online communication – Catherine
ÿ Doug – email cut and pasted contacts list
Ongoing Conference calls
Every other Sunday at 5pm
Next call - May 15th
Evaluation of Today’s Call
Nishit- Very good start. more clear, good next steps
With more purpose comes more ease in participation
Dan- Silence is awkward as the facilitator
Ideas for next agenda
Discuss the refined purpose document (Dan, Catherine, and Nishit)
What does this mean and how to move forward?
Brainstorm list of youth groups to outreach
Inviting potential planning team members to join
What type of outreach medias
Structuring, and governance, forming sub teams
Ongoing feedback mechanism (online)
What online tools are already available for us (SustainUS and TIG)
Big picture visioning
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